​

Walking The Himalayas – Terms and Conditions

 

Participant Responsibilities

1. Fitness and Health

You are responsible for ensuring that you are physically and mentally prepared for the trek or expedition you are joining. You must declare that you are in good health before the trek. Participants are expected to follow all pre-trek fitness routines as advised by the Walking The Himalayas team.

2. Required Documents

You must obtain and submit all the necessary documents required for your trek, including valid photo identification, medical certificates, and (if applicable) passports and visas. Failure to provide required documents may lead to disqualification from the trek without a refund.

3. Safety Protocols

All trekkers must adhere to the safety protocols and instructions provided by Walking The Himalayas trek leaders and staff. Any behavior that endangers your safety or that of others may result in removal from the trek without a refund.

4. Assumption of Risk

By participating in a trek with Walking The Himalayas, you acknowledge that trekking and outdoor travel involve inherent risks, including injury, illness, or loss of property. You voluntarily assume all such risks and agree that Walking The Himalayas, its employees, and associates will not be held liable for any accidents, injuries, or losses that occur during the trek.

Cancellation and Refund Policy

1. Cancellation by Walking The Himalayas

If Walking The Himalayas cancels a trek before it begins, participants will receive a 96% refund of the total trek fee. The remaining 4% is retained as processing and administrative costs.

2. No Refund Mid-Trek

No refunds will be provided if a participant:

• Leaves the trek midway due to personal reasons, illness, or injury.

• Misses the start of the trek due to late arrival or transportation delays.

• Faces trek cancellation due to weather conditions, natural calamities, or government restrictions.

3. Walking The Himalayas Shield

Walking The Himalayas offers an optional “Shield Protection Plan” that covers trek suspensions caused by external factors such as natural disasters, political unrest, or government-imposed restrictions.
Under this plan, trekkers will receive a full refund if the trek is officially suspended by Walking The Himalayas due to such circumstances.
Note: The Shield does not cover personal cancellations.

4. Personal Cancellations

If you choose to cancel your booking for personal reasons, the refund policy as per your trek’s specific cancellation terms will apply. The Walking The Himalayas Shield does not cover personal cancellations or changes in travel plans.

Rental Gear Policies

1. Gear Cancellation and Modifications

If you wish to change or postpone your rental gear order, you must cancel your current order and re-book the desired items.
Size or gear modifications are only possible up to 24 hours before the trek start date, subject to availability. No size or gear changes are permitted once you reach the base camp.

2. Damaged or Lost Gear

Participants are responsible for the proper care and return of all rental gear.

• Any damage or loss will result in a fine, deducted from your refundable security deposit.

• If the fine exceeds your deposit amount, you must pay the balance at the base camp before departure.

Acknowledgment

By registering for a trek with Walking The Himalayas, you confirm that you have read, understood, and agreed to these Terms and Conditions. You acknowledge the risks involved in trekking and voluntarily accept full responsibility for your participation.

​​

​

WALKING THE HIMALAYAS – STANDARD CANCELLATION POLICY

We understand how disappointing it can be when you have to cancel your trek after weeks or months of preparation. To make things easier for our trekkers, we have a fair and transparent cancellation policy.

​

​